Current Employment Opportunities

Title: Visitor Services Associate
Department: Front of House
Immediate Supervisor: Visitor Services Manager
FLSA: Non-exempt

Ford’s Theatre and Museum is seeking part-time Visitor Services Associates for weekdays and weekends. Preferable candidates are detail-oriented, efficient, energetic, and outgoing in order to provide excellent overall customer service to Ford’s Theatre patrons. Ford’s Theatre welcomes a high volume of visitors each year (almost one million annually).

Ford’s is open 363 days a year, from 8:30am to 5pm for regular business. Our Associates will work an average of 15 - 20 hours per week, depending on their availability.

Duties include:

• Working closely and efficiently with National Park Service Rangers
• Providing accurate information and direction to visitors
• Completion of Daily Records and visitation reports
• Other duties as assigned

Requirements:

• High school graduate
• Excellent communication skills
• Decision making and problem solving skills
• Work as part of a team in a very busy environment with occasional stress
• Familiarity with Microsoft Office and able to learn new programs
• Previous customer service experience preferred
• Ability to work minimum of 15 hours per week, with minimum shift of 5 hours
• Must be able to stand/walk for at least an hour
• Patience, flexibility and ability to multi task
• Must be available weekends

To apply, please send cover letter, resume, and salary requirements to aalonzy@fords.org. E/E/O

Title: Accounting Associate 
Department:  Finance                  
FSLA:  Non-Exempt
Title of Immediate Supervisor: Director of Finance

Summary:

This position is responsible for the bookkeeping tasks of accounts payable, payroll, and income management.  Ensure revenue transactions are journalized accurate and timely.  S/he will communicate with departmental staff as needed in evaluating support documentation provided and coordinate required adjustments.  Responsibilities also included periodic preparation of account reconciliations.

Specific Responsibilities:

Income Management

• Reconcile the daily income transactions of the ticketing/fund development database reports to include daily update of deferred income spreadsheet.
• Work with staff originating income transactions to resolve discrepancies.
• Journalize income transactions with accurate chart of account coding
• Maintain files of transaction postings.
• Prepare support documents for quarterly royalty billings of earned ticketing income.
• Reconcile depositories with income reports in a timely manner, communicating all discrepancies.

Accounts Payable

• Review, input and process all check requests for payment; ensuring complete documentation.
• Liaison to the vendors for resolving invoices and related questions.
• Review accounts payable inventory to make recommendations for check disbursements.
• Prepare vendor 1099 year-end tax forms as required by IRS deadlines.

Cash/Check Disbursement

• Process check disbursements timely.
• Research and resolve with due diligence a/p & p/r checks outstanding beyond 90 days.
• Adhere to all internal control procedures regarding the handling of cash

Payroll

• Update employee payroll file with approved documented additions, changes and/or deletions
• Ensure the accuracy of semi-monthly payroll data to include review of compensation, time sheets, withholdings, leave accruals and department allocations.
• Process transactions via service provider adhering to jurisdiction regulation.

Administrative Responsibilities

• Receive and distribute regular mail, packages
• Assist the Director/Department administratively as needed, to include copying and filing

Human Resources Responsibilities

• Meet with new hires to cover enrollment procedures and benefit alternatives. Review all paperwork for accuracy and completeness.
• Maintain benefit accounts - flexible spending, SmartBenefits (Metro) and 401(k). Assist with ongoing education to employees regarding benefits, policies and procedures.
• Develop relationships with benefit vendors regarding options offered, changes to account, orders/deletions, and issues

Additional duties that are unique to this department:

• Adhere to departmental/organizational policies and procedures
• Make recommendations to increase efficiency of procedures
• Assist in preparation of documents and schedules for year-end audit.
• Prepare position related reports as required
• Other department related duties as assigned.

Education and Experience Required:

• A four-year degree in a related field of study (thus having a basic understanding of GAAP).  Minimum two years experience.
• A strong working knowledge of Solomon is preferred. Payroll experience is a plus (ADP).
• Must be accounting proficient, computer literate, meticulous, thorough, and have strong analytical and computer skills.

To apply, please send cover letter, resume, and salary requirements to tmcdonald@fords.org. E/E/O